Compulsory Forms

Shell Scheme Stands

All shell scheme stand exhibitors are required to complete the following steps in advance of the event to ensure your stand is correctly set up for your arrival from 2pm on Thursday 16th April.

1. Complete the Shell Scheme Stand Online Form

All shell scheme exhibitors must complete this online Shell Scheme Stand Form no later than 13 March 2026.

This form takes approximately 8 minutes to complete and ensures we have the correct information to prepare your stand. We recommend submitting the form as soon as your stand plans are confirmed, as some activities may require advance approval from the Health & Safety Team.

Please have the following details to hand before completing the form, as you cannot save your progress and return later:

• Stand Number and Stand Type
• Public Liability Insurance Certificate for upload (min £5 million)
• Contact details for any third-party contractors installing elements of your stand 
• Details of any activities you intend to carry out on your stand e.g. food sampling or a display vehicle
• Contact details for the person responsible for your company’s health and safety onsite

2. Watch the Excel London Venue Site Induction

All exhibitors and contractors must watch the Excel London Venue Site Induction video prior to arriving onsite. This is a mandatory requirement for working within the venue.

3. Personal Protective Equipment (PPE) Requirements

Suitable PPE must be worn at all times by contractors and exhibitors during the build and breakdown of the event. This includes, but is not limited to:

• High-visibility vest
• Appropriate protective footwear (no open toed shoes or high heels)

Failure to comply with PPE requirements will result in your delayed access to the hall.

If you have any queries, please don't hesitate to reach out to your Account Manager.

Space Only Stands

All exhibitors with a space only stand are required to complete the following actions in advance of the event. These steps ensure compliance with health and safety regulations and allow sufficient time for review and approval where required.

1. Complete the Space Only Stand Online Form

All space only exhibitors must complete the online Space Only Stand Form no later than 13 March 2026.

This form collects details about any activities taking place on your stand and takes approximately 8 minutes to complete. Some stand activities may require prior approval from the Health & Safety Team, so we strongly recommend completing the form as soon as your stand plans are confirmed.

Please have the following details to hand before completing the form, as you cannot save your progress and return later:

• Stand Number and Stand Type

• Public Liability Insurance Certificate for upload (min £5 million)

• Details of any activities you intend to carry out on your stand e.g. food sampling or a display vehicle

• Contact details for the person responsible for your company’s health and safety onsite

2. Submit the Space Only Stand Contractor Form & Supporting Documents

The complexity of your stand structure will determine the level of information required; more complex builds will require more detailed submissions. Please familiarise yourself with the Space Only Stand Information & Regulations, which outline the general rules and requirements for building a space only stand. This should be shared with your third party stand contractor to ensure they are aware and abide by all health and safety regulations.

You (or your appointed stand contractor) must complete this Space Only Stand Contractor Form and return it along with all requested documentation for review.

Please ensure all documents are submitted in full to
amanda.coomber@dimeevents.com

3. Watch the Excel London Venue Site Induction

All exhibitors and contractors must watch the Excel London Venue Site Induction video prior to arriving onsite. This is a mandatory requirement for working within the venue.

4. Personal Protective Equipment (PPE) Requirements

Suitable PPE must be worn at all times by contractors and exhibitors during the build and breakdown of the event. This includes, but is not limited to:

• High-visibility vest

• Appropriate protective footwear (no open-toed shoes or high heels)

Failure to comply with PPE requirements will result in your delayed access to the hall.

If you have any queries, please don't hesitate to reach out to your Account Manager (about general event questions) or amanda.coomber@dimeevents.com (for specific health and safety or stand build questions).

Once all your health and safety documentation has been approved by Amanda Coomber at Dime Events, the Space Only Voyage Control code will be shared with you if requested. This will allow you to book a loading / unloading slot for your vehicle. For more information on how to access voyage control please visit the 'Schedule & Access' page.